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Course Research Impacts: YOU in Web of Science

YOU in Web of Science

How can you make sure the information about you and your publications is correct in Web of Science?

Researchers know best the publications they have written, that’s the idea behind ResearcherID and ORCID, two author identifiers.


ResearcherID is used in Web of Science. In April 2019 ResearcherID moved to the Publons platform. 

There are two ways to request your own Researcher ID:

  • When you have a Web of Science account (see the chapter 'Web of Science: Personal account'), log in to Web of Science with this account. At the top of the page you find the link to Publons.
  • You can also go to the website and click the button Create a Publons profile
    • Enter e-mailaddress and name 
    • Publons will send you an e-mail with a link to activate the account

Next, you add publications to your Publons account. There are several ways to add publications:

  • Using the Import from Web of Science option in Publons
  • Searching Web of Science - you can use the option Claim on Publons - track citations option to add publications to your list. 
  • Linking your account to ORCID
  • Upload a file (for example a RIS or CSV file exported from RefWorks or other reference software)
  • Adding publications manually by searching for a DOI, PubMed ID, arXiv or article title.

When you import publications from Web of Science, a ResearcherID will be created for you. Each night, Publons assigns a Web of Science ResearcherID to any profiles with one or more Web of Science-indexed publications that do not yet have a ResearcherID.

Please note: the information about Times cited, used to calculate the citation metrics, will only be gathered for publications added to your Publication List by using Web of Science! 

Advantages of Publons / ResearcherID:

  • You know your own publications best, so you can make sure only your publications are found (and not those of a researcher with the same name by chance).
  • Some Citation Metrics, the H-index and sum of times cited are calculated for you, based on your publications and citations to these publications within Web of Science. If you don’t want to make these metrics public, you can keep them private.
  • When you have publications covered in Web of Science but not covered in Scopus and/or without a DOI, for example book reviews, creating a Publons / ResearcherID is the way to add these publications to your ORCID. 


  • You have to keep up to date with your publications in Web of Science and remember to add them to your Publons account. When you create a author alert for yourself, you’ll get an e-mail from Web of Science when a new publication has been added to the database. This can make it easier to keep up to date.

TIP: A manual about how to create a Publons Profile / ResearcherID can be downloaded here.


ORCID - Open Researcher and Contributor ID - is an initiative to solve the author/contributor name ambiguity problem in scholarly communications by creating a central registry of unique identifiers for individual researchers and an open and transparent linking mechanism between ORCID and other current author ID schemes.

You can integrate your ORCID and ResearcherID yourself. In this presentation is explained how you can do this. The ORCID information is also updated in Web of Science every month via a data feed from ORCID.

TIP: A manual about how to use ORCID can be downloaded here.