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Research Data Management: Storage

SURFdrive: storage

Erasmus University Rotterdam provides its faculty and staff with a safe, easy and secure way to exchange data with EUR colleagues as well as with colleagues from other universities. This service, SURFdrive, meets the needs of secure exchange of research data. Always use a cloud service (like SURFdrive) recognised by EUR – rather than public ones such as Dropbox.You control which data you share with whom and for how long.


  • 250 GB of storage. Maximum file size: 16 GB each.
  • Synchronisation of your folders and files on your workspace, your tablet and smartphone, enabling easy access to your same set of files in the latest version.
  • If you work somewhere without network connection, for instance on your laptop, you can work offline in your SURFdrive folders or files. Once a network connection becomes available again, synchronisation of your offline files with SURFdrive starts.
  • Easy and secure file sharing.
  • The communication to and from SURFdrive is secure (HTTPS), but the files themselves are not, by default, encrypted. SURFdrive is not suitable for sensitive information. See: intended use below.
  • Place and time independent login with your ERNA account / password.
  • Changes made by others within documents are made visible.
  • Optimized for smartphone and / or tablet.

Logging into SURFdrive

There are various ways of logging into SURFdrive:

  1. At the Dutch website Dutch website or the English website. Click ‘login’ in the right hand corner.
  2. Using the ‘Client center’ (application) on your laptop or desktop computer, which you can install from the Application Catalog.
  3. Using the SURFdrive apps for smartphones and tablets. Search for SURFdrive in your phone’s app store (available for Android and iOS) and follow the instructions.

You can also download and install the SURFdrive client (Windows, Linux, OS X, iOS and Android) on your computer, tablet and smartphone. Now you can easily drag and drop files to folders on your computer or device locally and, provided you have access to wifi, the files and folders will sync with the SURFdrive cloud, ensuring you have access to all your files from your computer and devices. 

Manual for installing SURFdrive on your computer at home

If you want to share folders or files with a colleague, there are two ways to do so. Either she or he is faculty or staff at a Dutch University or HBO institution, and has access to SURFdrive in a way similar to you. She or he will use their institution’s account to logon. If this is not the case, you can share your folders/files with your colleague, based on her/his (business) email address. Here’s the manual for both ways:

Manual for sharing folders and files with colleagues from within as well as outside the EUR